Sunday, July 31, 2011

2011 Congress of Neighborhoods Session Topics & Descriptions - 7-29-11

2011 Congress of Neighborhoods
Session Topics and Descriptions
July 29, 2011

Making the most of your Congress:

(1) Plan to get to the Congress EARLY. You will need to park in the garage under City Hall East and then walk to the Congress at City Hall. Continental breakfast will be served from 7:45 to 8:30 am. There will be a roll call of all 95 neighborhood councils promptly at 8:30 am. You want to make sure that someone from YOUR neighborhood council is there! The roll call and the keynote speaker will take only 45 minutes.

(2) There will be three 75-minute sessions, two in the morning and one in the afternoon. Seven programs will be offered during each session. You chose the three programs you want to attend. Bring more people and plan to attend different programs. Everyone is welcome. Parking and lunch are free.

(3) After the afternoon session there will be a "Congress of Neighborhoods" from 2:35 to 3:30 pm. This is an experimental way to return to the intent of the City Charter Article IX, Section 901(c) provision that neighborhood councils can come together, discuss issues, and possibly take collective action at a Congress. For example, in September, the City Council may be considering legislation to regionalize control of neighborhood councils and to switch from an equal funding allowance to a competitive grant system. Might these be issues for councils to discuss and about which to possibly take joint action?

The Congress programs:

There are 21 different programs offered at this Congress. All of them have been designed by neighborhood council people to be practical, how-to types of sessions. In each you will receive a broad overview of the subject and a hand-out with resources you can use to learn more and to take local action.

Ten programs cover basic information that is important for new Board members. Eleven programs cover more advanced topics that may be of interest to experienced Board members OR specialized subjects that may be attractive to anyone with that specific interest. These advanced or specialized programs are indicated with an asterisk (*).

For convenience, the programs are categorized here in sets of three that have something in common. Each set of three is listed in the sequence that it is offered (Session #1, Session #2, Session #3).

There is no magic in the groupings, or in the basic and advanced/specialized categories. Feel free to select any program that interests you during any session. The only exception is the pair of Ethics and Open Government programs in Session #2 and Session #3. You MUST take BOTH in order to obtain a certificate for this state-mandated training.

Program descriptions by category:

Thursday, July 28, 2011

Planning Meeting Saturday July 30

Meeting is confirmed for this Saturday at 10 a.m., Glassell Park.

We will focus on reviewing the overall budget, event logistics for the
Rotunda and Forecourt and progress on Workshop session speakers/panels
and moderators. This week is the deadline to finalize session

If you have not been as involved in planning the Congress, now is a great time to step forward. Looking forward to seeing you Saturday morning.


Tuesday, July 26, 2011

City Hall Walk Thru

Committee member Heinrich Keifer set up a meeting with City staff regarding the City Hall Rotunda and Forecourt layout for the Congress. DONE rep Melvin Canas also met with us. Some great ideas and changes to the layout and set up of tables for the city department reps and food area were discussed. Heinrich will be writing up a synopsis and the committee will discuss in more detail at Saturday's meeting. Thank you Heinrich for setting up the meeting.

July 23 Congress Planning Meeting Notes

July 23, 2011 Meeting Notes

DONE GM, B H Kim emphasized need for volunteers to help with follow-up regarding all details for the day of the Congress. This includes call backs to vendors, audio, speakers coordination, etc. At the July 30 meeting we will update the task list with names.

56 have signed up to RSVP for the Congress in just the first few days since the registration info was sent out. This is a good sign we will reach our 500 attendees.

City Department tables at Congress – Marlene Savage. Consensus is that all City Depts will be invited to participate with a table at the Congress.
Congress Funding Update – NCs are continuing to agendize and fund Congress expenses. An update on income and expenses to date and anticipated will be discussed at the July 30 meeting.
We have received offers to fund some expenses from non profits. Consensus is that organizations can sponsor and will be recognized in the program and acknowledgement and signage at the Congress. Mary Garcia is coordinating sponsors.
Finalize Food Menus, Costs – Jay Handel presented LA Spice proposal for handling all food at the Congress. They are already a City vendor and will include everything in their quote for 500. Consensus agreement that LA Spice will be the food vendor. Jay will finalize details and fine tune costs in time for July 30 meeting.
Workshop Sessions – Committee Report - Tony Wilkinson is continuing to write up the descriptions. We took a great deal of time going through each of the topics and reaffirming who’s organizing them and status reports. See Session Planner sheet.
Marketing the Congress – Nina Royal presented a draft press release for marketing the Congress. Also the distribution. We talked about asking nonprofits to re-distribute our notices. DONE e-blasts, etc. (see Marketing Plan below)
Cindy will continue to visit NC Alliances and NCs as she can. Anyone is welcome to join her or do the same around the City.
We talked briefly about getting more diversity involved in the Congress. Are we representing diverse community views in all sessions.

Next Meeting – July 30 at Glassell Park.

2011 Congress Marketing Plan -- as of 7/19/11

Save the Date – Change to simple flyer -- continue to use with updates.
This item to be used by Congress Volunteers, DONE staff, BONC, NC’s to promote the Congress to other NC board / committee members as well as stakeholders.

Weekly E-Blast – By Wednesday of each week Nina Royal will have the next paragraph ready to send to DONE for e-blast weekly. This same announcement will be mass distributed to various news media sources, Council offices, alliances, NCs to encourage their resending out to their lists.

Contact non profits who have benefitted from NCs financially. Ask them to help promote the Congress.

Contact the Center for non profit management. (Melvin at DONE will get contact info) to get word out for the Congress.

Volunteers working to plan the Congress. Divide up the City so we are making sure to visit each NC. Cindy is visiting several but we need more volunteers helping with these personal visits. Please let us know who you are or will be visiting?

Tuesday, July 19, 2011

Congress Planning Meeting Agenda for July 23, 2011 at 10 a.m.

Saturday, July 23, 2011, 10:00 a.m.
Constituent Service Center
3750 N. Verdugo Rd. Los Angeles, CA 90065

1. Welcome and Sign-In
2. Congress Event Schedule (see reverse side)
3. City Department tables at Congress
4. Congress Funding Update
5. Finalize Food Menus, Costs
6. Review Congress Planning Timeline – WE ARE EXACTLY TWO MONTHS AWAY FROM THE CONGRESS !
7. Workshop Sessions – Committee Report
•Status on Workshop Descriptions
•Update from volunteers organizing sessions
8. Marketing the Congress - Save the Date cards & promotion, DONE website, promoting at NC meetings, other
9. Next Meeting – July 30


Thursday, July 14, 2011

Save the Date

The Congress is Coming !
Save the Date
Saturday, September 24, 2011
Increasing Public Participation in Government
City Hall
200 N. Spring Street, Los Angeles
7:45 a.m. – 4:00 p.m.

Tentative Schedule

• Roll Call of Neighborhood Councils
• Two Morning Workshops & One Afternoon Workshop

==> Meet City Council Committees, City Departments
==> Ethics Training - DONE / City Attorney
==> Emergency Preparedness, Animal Issues
==> Green / Sustainable / Gardens
==> How NCs Work, Who and What to Know
==> How to Run a Meeting, Effective Outreach
==> Difficult People/Board Conflict
==> Working with Volunteers
==> NC Collaborations / Mentoring
==> Perspectives: Role of NC's, Creating Partnerships
==> Land Use / Planning 101, Online Resources for NCs

• Congress of Neighborhoods – Action Session
• Congress Closes

Parking by prior reservation and arrangement

For more info & registration Call DONE office: 213-485-1360
To volunteer your expertise, services and ideas contact:
Cindy Cleghorn, Chair, Congress Planning Group
818-429-6699 or e-mail:

PURPOSE OF NEIGHBORHOOD COUNCILS: n“To promote more citizen participation in government and make government more responsive to local needs” – Los Angeles City Charter Section 900

Sunday, July 10, 2011

Congress Planning Update - July 9

Workshop sessions reviewed and committee members now have their assignments: [deadline for finalizing sessions is 7-31-11]

Next Congress Planning Meeting July 23 and July 30. Location TBA.

Meet Your City Officials - Cindy Cleghorn
City Council Committees - Ankur Patel
City Departments - Marlene Savage
Ethics Training - DONE / City Attorney - Cindy Cleghorn
Emergency Preparedness - Nina Royal
Animal Issues - Charlotte Laws (recommended)
Green / Sustainable / Gardens - Glenn Bailey / Ankur Patel
How NCs Work - Ivan Spiegel
Who and What to Know - Tony Wilkinson
How to Run a Meeting - Judith Daniels (recommended)
Effective Outreach - Nelson Williams, Jr.
Difficult People/Board Conflict - Maggi Fajnor / Thomas Soong (DONE)
Working with Volunteers - Dee Olomajeye
NC Collaborations / Mentoring - Dee Olomajeye
Perspectives: Role of NC's - Nelson Williams, Jr.
Creating Partnerships - Tony Wilkinson / Ankur Patel
Land Use / Planning 101 - Maggi Fajnor
Online Resources for NCs - Terrence Gomes

Thursday, July 7, 2011

Planning Meeting - July 9, 2011

for the
“Increasing Public Participation in Government”
to be held Saturday, September 24, 2011
Saturday, July 9, 2011, 1:15 p.m.
Historic Downtown Outreach Center
114 W 5th Street

Los Angeles, CA 90013

1. Welcome and Sign-In
2. Congress Event Schedule (see reverse side)
3. Review Congress Planning Timeline
*we are less than 90 days away from the Congress
4. Review Food Menus and Costs
5. Workshop Sessions – Committee Report
6. Marketing the Congress - Save the Date cards & promotion, DONE website, promoting at NC meetings, other
7. Logistics, Volunteers, Parking -- Hold til July 16 meeting
8. Next Meeting - July 16 (after SLANC meeting) - Location TBA


Event Schedule

Tentative 2011 Congress of Neighborhoods Schedule
Saturday, September 24, 2011
Los Angeles City Hall
200 North Spring Street, Los Angeles, CA 90012
Parking by prior reservation and arrangement
07:45 [45m] Mixer and continental breakfast
08:30 [45m] NC Roll Call and Welcome
09:15 [10m] (break)
09:25 [75m] Session 1
10:40 [10m] (break)
10:50 [75m] Session 2
12:05 [65m] Lunch and Networking (lunch provided)
01:10 [75m] Session 3
02:25 [10m] (break)
02:35 [55m] Congress of Neighborhoods (action session)
03:30 [30m] Networking
04:00 Congress Ends

Wednesday, July 6, 2011

Congress Workshop Session Planning

Congress of Neighborhoods 2011
Program Session Topics
July 6, 2011

The neighborhood council's own Congress of Neighborhoods will have multiple sessions. There will be two session periods in the morning and one session period in the afternoon. Two or three program options will be offered during each period. Each person can select three sessions to meet their own needs and interests.

There will be two types of program topics. One will be a "101" type of basic information directed at new neighborhood council board members and general-interest stakeholders. The other will be an in-depth set of topics directed at experienced board members or stakeholders with special interests. One session of each type will be offered in each of the three periods. This is the list of planned session topics.

On July 2, the program committee removed the session:
Council Files and Community Impact Statements (how-to information)
The Council File material was moved to the session on
"Working with City Council Committees", and
the Community Impact Statement 'how-to' was moved to
"Who and What Do You Need to Know to Get Things Done"
(where 'and What' was added to the session name)

Two sessions were added (marked NEW). One is on working with volunteers and one is on NC collaborations.

"101" Basic Subjects

How Neighborhood Councils Work (Basics, for New Board Members)
Who and What Do You Need to Know To Get Things Done? (RENAMED)
Funding Program Basics for Everyone (how spending works)
Planning 101 (what Land Use committees do; planning packets)
How to Run a Meeting (procedures, fairness, order, time control)
Effective Outreach and Community-Building Techniques
Ethics and Open Government (State-required training) session 1 of 2
Ethics and Open Government (State-required training) session 2 of 2
Meet Your City Officials (brief remarks and a mixer)
NC Collaborations (Alliances and Peer Mentoring programs) (NEW)

Advanced and Specialized Subjects

Perspectives: The Role of Neighborhood Councils (panel discussion)
Creating Community Partnerships (both financial and joint-action)
Emergency Preparedness (CERT, Homeland Security, ham radio, etc.)
Animal Issues, Organizations and Programs (different perspectives)
Online Resources for Neighborhood Councils (healthycity, zimas, etc.)
Working with City Departments (which does what, resources, staff)
Working with City Council Committees (subjects, council files, contacts)
Green Technologies, Sustainable Living, and Community Gardens
Dealing with Difficult People and Board Conflicts (practical suggestions)
Recruitment, Training and Management of Volunteers (NEW)

Tentative 2011 Congress of Neighborhoods Schedule
Saturday, September 24, 2011
Los Angeles City Hall
200 North Spring Street, Los Angeles, CA 90012
Parking by prior reservation and arrangement

07:45 [45m] Mixer and continental breakfast
08:30 [45m] NC Roll Call and Welcome
09:15 [10m] (break)
09:25 [75m] Session 1
10:40 [10m] (break)
10:50 [75m] Session 2
12:05 [65m] Lunch and Networking (lunch provided)
01:10 [75m] Session 3
02:25 [10m] (break)
02:35 [55m] Congress of Neighborhoods (action session)
03:30 [30m] Networking
04:00 Congress Ends