Friday, August 26, 2011

Congress Planning Meeting - August 27, 2011 at 10 a.m.

This Saturday's Congress Planning Meeting will be held in West L.A. where the West L.A. Neighborhood Council meets:   The WLANC offices are located in the West L.A. Municipal Building, 1645 Corinth Avenue (Civic Center plaza) in West L.A.. Please note that the entrance is on the west side of the building, opposite the Court House (not the main entrance).

At this meeting we will finalize the following:

City Hall -- After several walk-thru meetings with the City's Special Events staff, Fire Marshal, DONE staff and Catering we will review the final plan for the day's event.  Need final map for printing in program.

Registration - Count is at 240

Signage for the Day's event

Workshop Session Speakers - All sessions should be completely organized and include someone to introduce the session.  Review sessions to be sure they match to the original theme and plans.  Review sessions for number of registrants to see if any sessions need to be merged or speaker / content revised.  Review handouts to be provided on day of the event by speakers / moderators and also that they are available in PDF format on the day of the event.  Speaker bios/photos -- not all are coming in.  May only have room for short bios only

Volunteers -- Last Saturday Jay volunteered to help with confirmation of volunteer list.  Need 25 volunteers confirmed for the entire day.

Promoting the Congress - Reaching out to the NCs not yet signed up or those with only one or two sign ups.  See website at

Event Schedule for the day -- Cindy will review the timeline for the day's event and who is doing what when.

Full agenda to be posted later today. 

BIG Thank you to all our Committee volunteers for their hard work in organizing this year's Congress.

-Cindy Cleghorn

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